Hotel

Hilton Waikoloa Village
(Headquarter Hotel)
69-425 Waikoloa Beach Drive
Waikoloa, Hawaii 96738
Located near Kona, Hawaii
(Ph) 808-886-1234 or 800-HILTONS
(Fax) 808-886-2900

Discover a Big Island hotel like no other – Hilton Waikoloa Village. Explore the Spirit of Aloha at Hilton Waikoloa Village. Located on the Kohala Coast of the Big Island of Hawaii in the midst of Waikoloa Beach Resort, the extraordinary property offers an unforgettable experience shrouded in breathtaking gardens, rich wildlife, and tranquil waterways. Explore this waterfront resort by air-conditioned trams or the charming mahogany canal boat rides. Or take a leisurely stroll along flagstone walkways flanked by Polynesian and Asian artwork. Hilton Waikoloa Village features 1,240 guest rooms and suites – perfectly suited to any taste. Experience award-winning dining, world-class shopping, and an array of activities ranging from golf, tennis and the only interactive dolphin program on the island. Delight in this exceptional Kohala Coast hotel has to offer for even the most discriminating traveler.

Hospitality Suites are not permitted during the official convention dates.

AFSA Group Rate: (includes resort fee)

Golf/Garden/Mountain View	$199 plus tax
Partial Ocean View	$225 plus tax
Deluxe Ocean View	$250 plus tax

*Room types are based on availability. Guests are encouraged to make reservations early to get preferred room type.

Group rates are available from October 10-24, 2012.

With your registration to the convention and your reservation at the Hilton Waikoloa Village you are entitled to receive these value added benefits compliments of AFSA:

THREE networking breakfasts and lunches
On Wednesday, Thursday and Friday

CUT-OFF DATE: Friday, September 14, 2012
After this cut-off date, AFSA attendees will not be guaranteed the discounted group rate.

Parking at the Hilton Waikoloa Village
Self-parking is available for $15.00 per day; valet parking is available for $21.00 per day. Prices include unlimited in and out parking throughout the day. Prices are subject to change without notice.

Transportation

Taxi
Taxi cab fare averages $50.00 plus tip one way between the Kona International Airport and the Hilton Waikoloa Village.

SpeediShuttle Shuttle Service
877-242-5777
A one-way fare ranges from $52-$63 depending on the number of passengers in your party. The return fare ranges from $46-$55 depending on the number of passengers in your party.

Gold Coast Towncar Service
808-756-7375
Transportation fees are $95 plus gratuity one-way from Kona International Airport to the Hilton Waikoloa Village.

Hertz Car Rental
Hertz car rental is the official rental car supplier for the AFSA convention. You will receive discounted daily and weekly rates in Kona, Hawaii when you rent from Hertz. Call 800-654-2240 and refer to CV#04QU0001 to make your car rental reservation to get the best rate.

AVIS Car Rental
Visit Avis to get AFSA group discount. Or contact Avis agent, Ray Walker, and refer to AWD Discount #D105533. Call 800-525-7537 ext. 31303.

IMPORTANT: It is highly recommended that you book your rental car months in advance. The city of Kona is expecting very high usage of rental cars as the Ironman Competition takes place one week prior to the AFSA convention. Rental cars get book very early on for the month of October. We recommend you book your rental car today.

Air Travel

Major Airport Near the Hilton Waikoloa Village
Kona International Airport is only 20 minutes from the Hilton Waikoloa Village. It offers direct flights from different airports in the U.S. via major carriers, including:

American Airlines
800-433-7300
aa.com
Nonstop service between KOA and LAX.

Delta Airlines
800-221-1212
delta.com
Nonstop service between KOA & LAX.

United Airlines
800-241-6522
united.com
Nonstop service between KOA and SFO, LAX, DEN and ORD.

US Airways
800-428-4322
usairways.com
Nonstop service between KOA and PHX.

Alaska Airlines
800-252-7522
alaskaair.com
Nonstop service between KOA and SEA, SJC, OAK and PDX.

Hawaiian Airlines
800-367-5320
hawaiianair.com

Interisland Airlines – Interested in flying to another island for the day? These airlines offer low fares between islands.

Go! Mokulele
866-260-7070
iflygo.com

Hawaiian Airlines
800-367-5320
hawaiianair.com

Island Air
800-652-6541
islandair.com

 

Discount Airfare

American Airlines Discount
American Airlines is offering AFSA members a group travel discount of 5% off the lowest applicable fare. The discount applies to travel dates from Oct 10-24.

Book your discount fares directly online to take advantage of the 5% discount on American Airlines, American Eagle®, American Connection® at aa.com. It’s simple! After you have selected your flight(s) under the “Enter Passenger Details” tab, go to the “AA.com Promotion Code” field and enter in your Authorization Promotional Code 88H2BJ.

The discount will automatically be calculated when the itinerary is booked. Electronic ticketing is required otherwise a paper ticket charge will apply. The other method of booking your reservation is to call American Airlines Meeting Services at 1-800-433-1790. Be sure to give the agent the promotional code at time of booking.

Delta Airlines
Discount
Fares offered: various
Reservations & Ticketing at www.delta.com
Meeting code: NM9C5

Call: +1 800 328-1111
(Mon-Fri 7am-7pm CDT) and use code NM9C5.
(*Please note that there is a direct ticketing fee for booking through the reservation number above)
Discounts are not applicable on certain fares. Fare discounts available from 10/10/12-10/24/12.

United/Continental Airlines
Discount
United/Continental Airlines is offering a 2%-10% discount depending on ticket. The discount applies to travel dates from Oct. 10-25 to any of the Hawaiian islands. Call 1-800-521-4041 and refer to meeting ID #588LQ.

NOTE:
Most airlines charge a ticketing fee for booking over the telephone.

Trip Cancellation Insurance

Access America
(800) 284-8300 dial 3 for policy reservation

Basic Vacation Protection Insurance Plan covers Trip Cancellation and Interruption Protection. Cancellation coverage provides benefits if your trip is canceled for a covered reason up to the time of departure. Trip Interruption coverage provides benefits if your trip is interrupted for covered reasons after you have departed. For information on details of covered cancellation/interruption reasons call Access America. Ask for complete details on rate per person and brochure needed to submit application form.

Other Information

Kona, Hawaii Weather
In Mid-October, the average temperatures range between 79 degrees (high temp) and 70 degrees (low temp.)

AFSA Convention Attire
AFSA indoor events are business casual. The AFSA evening awards party will be resort casual. Wear your Hawaiian shirt.

Registration Information Deadline
Do not mail or fax registration forms to AFSA after August 24, 2012. After that date, you must register on-site. It costs more to register on-site if you miss the earlier deadlines. No registrations will be taken over the phone. Confirmation letters will only be sent out to those who register prior to August 24, 2012.

Spouse/Guest Badge
The spouse/guest badge category is reserved for any individual who is either a spouse, family member, significant other, and/or friend of a registrant who is employed in the fire sprinkler industry. Spouses and guests employed by a company in the fire sprinkler industry do not qualify for the spouse/guest price.

Refunds:
Cancellations are only accepted in writing, by mail, email or fax. For notices received prior to September 14, 2012, a full refund, minus a cancellation fee of $50 will be returned by mail (or on the credit card) within 30 days. After that date, no refunds will be issued.

Special Needs
Do you have special needs? If so, please notify the AFSA office by September 14, 2012.

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