Exhibitor points are earned by companies each year based on continued membership and cumulative booth purchases. The point system is administered as follows: Exhibitor companies select their booth position in the AFSA Exhibit Hall in an order determined by the number of points acquired. The company with the most points will be able to select first, provided the application form and payment are submitted by the deadline date. The company with the second-highest number of points will have the second choice, etc.* Companies submitting the application form after the deadline will select a booth on a first-come-first-served basis regardless of the number of points acquired. The number of points each company has is based on the following:
AFSA does not permit a tabletop display. Exhibitors may choose to display a full exhibit or a fold-out display. A/V equipment is available for rental through the hotel. Order forms will be found in the service kit sent from VIPER Tradeshow Services.
Company representatives may exhibit with an exhibiting company provided they are there solely to sell products or services of the exhibiting company that purchased the booth space.
RESELLING BOOTH SPACE
The reselling of booth space by an exhibitor or sharing booth space with other companies is prohibited.
HOSPITALITY SUITE AND ORGANIZED EVENTS
This policy has been established to put all exhibitors on an equal footing concerning visiting with registered participants. The AFSA Manufacturer/Supplier Council recommended the policy and approved it by the Board of Directors. We are asking all exhibiting companies to read and comply with this document. The policy for the use of hospitality suites and organized events is stated: “AFSA members, exhibitors, and registered guests are not permitted to organize or sponsor large open invitation hospitality suites, seminars, parties, and events. Functions with customers shall be limited to smaller specific events such as dinners, lunches, breakfasts, or shows during the official AFSA convention dates, starting with the opening of registration through the closing event as detailed on the published convention schedule. There are no exceptions. Violators will be assessed a permanent penalty of 50 percent of their accumulated exhibitor points for booth assignment priority for all future years. Violators with no points to lose will not be permitted to exhibit in the following year.”
ADVERTISING AND HANDOUTS
Only AFSA representatives and registered exhibitors will be permitted to distribute advertising materials or other handouts in the exhibit hall of AFSA’s exhibition. Materials deemed to be offensive will not be permitted. In addition, AFSA prohibits distribution of commercial, political, or promotional materials in or around any AFSA program including, but not limited to, networking meals, seminars, meeting rooms, hallways, etc. without the prior written permission of AFSA.
CONTESTS AND DRAWINGS
No company will be permitted to organize contests or drawings in their booth giving away prizes during the official convention dates. Companies will be permitted to give away items in their booth as long as the items are not given away as prizes from contests or drawings.
AFSA’s Convention, Exhibition & Apprentice Competition is open to registered members and guests. The open exhibit day, 9/9/23 is open to all registered attendees, exhibitors, and invited guests of AFSA, its exhibitors, and its local members. AFSA reserves the right to refuse admittance to anyone to any event, program, or exhibit.
The Manufacturer/Supplier Council has established a policy regarding machinery demonstrations during the AFSA exhibit show hours, based on safety standards determined by the Occupational Safety and Health Administration (OSHA). According to OSHA, sound levels greater than 85 decibels require a hearing conservation program to be in place. Any company choosing to demonstrate machinery during show hours with a decibel level greater than 85, as considered by OSHA to be over the safety level, will be required to select a booth in the designated area. For AFSA42, the designated “demonstration” area is located in the exhibit hall in the 700 aisle. Companies demonstrating over 85 decibels must provide safety standard earplugs to attendees. Any company with a booth located in an area other than the demonstration area of the exhibit hall demonstrating machinery with a decibel level greater than 85 during show hours will be required to discontinue further demonstrations for the remainder of the show. The booth selection process will follow the order defined by the point system.